Meeting Prep Brief

Walk into every meeting knowing who's there and what you want.

Weekdays, 7:30 AM · 2 minutes setup

Preview

Sample output · example data

Sample output, example data. All names, numbers, sources, and links are fictional and only show what the skill produces.

Partnership intro: Example Co × Your Studio

Monday, Nov 2, 2:00–2:45 PM ET · Video call (link in invite) · 45 min

Goal: Agree on a paid pilot scope and a decision date.

Who's in the room

Dana Whitfield, VP Partnerships, Example Co. Joined in June from a fictional logistics firm; led their reseller program. source
Raj Mehta, Product Lead, Example Co. Wrote the post on their new API in September. source

Where things stand

Oct 12: first call with Dana. She asked for two case studies, which you sent Oct 14.
Oct 27: Raj asked by email whether your tool supports single sign-on. Not yet answered.
Open: you promised pilot pricing "before the next call." Owner: you. Due: Monday.

Worth knowing

Example Co announced a (fictional) id="skill-root">8M Series B on Oct 20, earmarked for "partner integrations." source

Say

Lead with the SSO answer before Raj asks again.
Offer a 6-week pilot with one success metric you both agree on today.
Tie the pilot to their stated partner-integration push.

Ask

Who signs off on a pilot, and what's their timeline?
Which team would use this first?
What made past partner pilots fail?

Watch out

Back-to-back: your 2:45 PM starts the moment this ends. Ask for a hard stop at 2:40.

Install

Weekdays, 7:30 AM · 2 minutes setup

Verified steps

1
Copy the install prompt
2
Paste it into a chat with Grok Bot
3
Say “Run Meeting Prep Brief.”

Download Meeting Prep Brief (.zip)

A folder with SKILL.md, for tools that accept skill uploads.

Setup steps and prompt

Copy skills/meeting-prep-brief/SKILL.md (the whole file, including the --- header).
Open a one-to-one chat with your Grok Bot and paste the prompt below, with the file where it says.
When the Bot asks, connect: Google Calendar or Outlook (required), Gmail or Outlook (optional), Google Drive or Notion (optional). It shows a connect card right in the chat.
Try it once now: "Run Meeting Prep Brief."
The routine shows in the Bot's info pane (click the Bot's name in the chat header) under Routines, where you can pause or edit it.

Prompt for Grok Bot

Save the following as a skill called "Meeting Prep Brief". Then create a routine that runs it every weekday at 7:30 AM and posts the result here. Before the first run, ask me the setup questions in the skill and remember my answers.

<paste SKILL.md here>

Copy pastes in the full SKILL.md for you.

Skills and routines are saved by asking the Bot; no settings to dig through.

What it accesses

Writes or sends

Read-only.

Reads

Today's calendar events and attendee names and emails
Recent email threads with attendees (if connected)
Linked docs in Drive or Notion (if connected)
Public web info about external attendees and their companies

Cost

Medium

~22 runs a month. Busier calendars mean more lookups per run.

Before you install

It looks up attendees on the public web; keep it to professional info.
Briefs can include private email and doc content, so keep them in your private chat.

What you get

5 things · Who's attending, with role and one relevant fact

Who's attending, with role and one relevant fact
Your last interactions and open commitments
Recent company news with links
Three talking points and three questions
Logistics and conflict warnings

Make it yours

4 settings · Which meetings, Depth, When to deliver, Skip

Which meetings

External attendees only (default)
All meetings
Only ones I ask for

Depth

Quick (5 bullets)
Standard (1 page) (default)
Deep (adds company research)

When to deliver

Morning, for the whole day (default)
30 minutes before each meeting

Skip

1:1s
Focus blocks (default)
All-hands (default)
Personal events (default)

Defaults are highlighted. It asks once on the first run.

Data sources

2 required, 2 optional · Google Calendar or Outlook Calendar, Gmail or…

Google Calendar or Outlook Calendar
Gmail or Outlook · optional
Google Drive or Notion · optional
Web search

About

Meeting Prep Brief reads your calendar, looks up the people you're…

Meeting Prep Brief reads your calendar, looks up the people you're meeting, and pulls your last few emails and docs with them so you remember what was promised. It checks for recent news about their company and turns all of it into a page you can read in the two minutes before you join: the goal, three things to say, three questions to ask, and anything that could go wrong.